The revised Code of Practice for children and young people with Special Educational Needs and Disability has now been statutory for a full academic year. On the publication of the Final Impact research report from the pathfinder Local Authorities I wanted to record the story of Camberwell Park School .
There was a general consensus that the statutory assessment process for children with special educational needs needed to change – an over bureaucratic and excessively lengthy process in which often the child and their needs was a by-product (that was my experience of it). All of the messages about the new Code of Practice in which we move away from Statements of Special Educational Needs towards Education, Health and Care Plans -The philosophy of a more child / family centred process right from 0 – 25 years which is responsive to local need and has all agencies working together for a fully co-ordinated approach – what’s not to love?
Whilst I fully acknowledge it is not yet a perfect system – far from it – despite the challenges we have faced, our overall experience and the feedback we have had from the families, has been of a much more positive way of working – the children, their needs and their outcomes are now much more at the forefront. Let me tell you our successes, challenges and next steps…………………..
As a Manchester headteacher I was pleased that the Local Authority took a proactive approach. They had been a pathfinder for the reforms for young people with SEN from 16 – 25, but also established a multi-agency working party during summer 2014 to prepare for implementation of the reforms the following September.I was pleased to be invited to represent the special school sector in this group. During this term we also wished to be proactive as a school – training key staff in person centred planning and identifying a small cohort of families for us to pilot the revised annual review process. Where ever possible we already included our pupils in annual reviews and they prepared their own report prior to the meetings using symbol communication where needed. We set about updating our pupil booklet however in line with person centred planning tools and requirements for what was then the draft Code of Practice as well as establishing a parent voice booklet.
As a special school, all of our children have already had a statement of special educational needs so our year has been one of conversions of statements to Education, Health, Care Plans. We embarked on an ambitious programme to complete conversions for all of our 93 children in one year!
Our key successes
- The annual review meetings in the new person centred format have been fantastic! They are very child centred and we have had much more open, honest and informative discussions enabling us to establish meaningful and relevant outcomes for the children and their families. The feedback we have received from parents / carers have included these comments in the most recent parent / carer questionnaire:
‘I think the way the new EHCP have been conducted was a lovely change. Having everyone to contribute was effective and positive.’
‘School meetings have always been informative. The teachers have always wanted to know my thoughts and feelings on subjects that have been discussed.’
- As already mentioned, pupil voice has always been important but we have worked hard on developing further the tools the children have to express their views and they continue to amaze us with their ability to express their likes, dislikes, aspirations for the future and what others can do to help them using their pupil views booklet as a framework. Parents / carers too we have found have valued the family views booklet to help them prepare for discussions in the reviews
- We grappled with how we relate the outcomes set in the annual reviews / EHCP match to our existing Individual Education Plan programme in which personalised targets focussed on ‘barriers to learning’ are established. The timing of the two things were not marrying therefore the process was not co-ordinated enough. We needed to find a way of setting targets following annual reviews and making sure we follow up on progress each term including parents / carers and other agencies. We have now established a programme of holding all annual reviews in the autumn term following which all pupils have personalised ‘My Learning Targets’ set using EHCP / annual review outcomes. These are then updated each term including feedback / discussion from parents / carers at parent’s evening and information from other agencies where appropriate and then updated / amended as necessary.
- We are have worked closely with the high school which most of our pupils move to in terms of the transition reviews to ensure that the move from primary to high school is as smooth as possible for both the child and their family. We have recently included gaining pupil views on their transition programme into our questionnaires to see how prepared the pupils feel for their next stage of education and to inform any changes we might want / need to make to the process.
- We have worked hard on the SEN Information report on our website – consulting with parents / carers on what they wanted included and trying to make it as user friendly, informative, relevant and meaningful as possible
Our main challenges
Whilst the results of the changes have been mainly positive, I cannot pretend the year has been without it’s challenges – some of which we have resolved and some are work in progress!
- Each of the annual reviews are taking much more time – on average one and a half hours, plus all the preparation time and putting together paper work afterwards. Not for one minute am I complaining about giving what is essential and valued time to the children and their families and as has been said, the meetings are one of the biggest successes, however, we feel that the meetings are important enough to ensure it is always a member of the senior management team which leads them, therefore, logistically it has placed a much bigger challenge on our time – not insurmountable but has needed lots of adjustments of roles / responsibilities and timetabling
- The administration is a nightmare! We haven’t got this one fully sorted yet and I would be delighted to know if anyone out there has cracked this? We are paying for additional admin time to minute the meetings, however, the meeting format does not lend itself well to direct minuting and doesn’t match directly to the paperwork required by the LA so is requiring a lot of additional time for us proof reading and amending after the meetings have finished
- Multi- agency involvement continues to be a challenge – one of the central themes of the reforms is that it is a ‘health and care’ plan in addition to education. We have had lots of support from other agencies in trying to find ways forward and for the most part we are now getting multi-agency reports to be included in meetings. There are two key reasons for this challenge – one is that multi-agency team members are much less available than they were due to cut backs in services so often are not able to allocate the time to attend meetings. In addition, when are families are so complex and have many agencies involved, it is difficult to schedule meetings when everyone is available, even well in advance. Working with our multi agency teams we have had some improved success for the forthcoming year identifying the priorities for each child and who it is most essential to attend e.g. nurse, speech and lang therapist, with others contributing a report – but as the discussion is so valuable at the meetings, in an ideal world they would all be there!
So our next steps……………
I think the honest answer is that it all continues to be work in progress!
Our programme of annual reviews for 2015 / 2016 is already in place and all members of multi-agency teams have had the dates. We will continue to be Passionate about ensuring our pupils achieve the best outcomes possible, be Respectful of all of the individual needs of the pupils and their families, be Organised in making sure everyone has the information they need to contribute, be Understanding of individual circumstances and how we can best support and be Dedicated in ensuring we are the best we can be. Camberwell Park continues to be a school to be PROUD of